Wednesday, January 14, 2009

Why Should I Write a Business Plan?

Quite simple: you plan to dedicate a significant amount of your life time (and probably of your money) to this idea. Better make sure that you have a solid base for doing this.

I'm not saying that a business plan is a guarantee for success. I've seen too many brilliant business plans which turned out to be a business failure. But without a business plan, chances for failure are much higher. And there is just less at stake modeling a pricing strategy in Excel than trying it out in real life...

But that's only one aspect. Another one which can't be rated high enough is communication. Especially if you plan to start a business as a team, a written business plan is essential. Written means: in plain, complete sentences, as text document. While a presentation is great to get the main points across, you will be surprised about the discussions taking place when trying to convert a presentation into a full document. All of a sudden, it turns out that bullets points are interpreted differently between team members or that everybody has a different mental model of the future company.

I highly recommend to go through the exercise and try to model your business, at least for main business drivers. Try to identify the relevant parameters, and build them as parameters to play with into your spreadsheet:

Just to give you an example: Assume you plan to sell your product to business customers. What do you think is the average deal size you can strike with a customer? What is the sales cycle (some industries have sales cycles well over a year, while other products you can sell at the very first contact). Do you need to visit your customer? How many visits do you think are required to close a deal? How many customers can you handle within a month? How many can a sales rep handle? Do you need to pay sales commissions? etc.

This is just a small part of the questions you should ask yourself. Play with the parameters to judge the impact on your business model. Increasing the sales cycle (and therefore cash in) from two month to six month could kill your company if you do not have enough working capital, for example. Two additional on-site visits can severely affect your margins. Perhaps you need to reconsider your pricing? Or your sales strategy?

Outline the distribution methods to be used.



Outline the distribution methods to be used.
How is your product or service going to get to the customer? For instance, will you distribute your product or service through a Web site, through the mail, through sales representatives, or through retail?

What distribution channel is going to be used?

In a direct distribution channel, the product or service goes directly from the manufacturer to the consumer. In a one stage distribution channel it goes from manufacturer to retailer to consumer. The traditional distribution channel is from manufacturer to wholesaler to retailer to consumer. Outline all the different companies, people and/or technologies that will be involved in the process of getting your product or service to your customer.

What are the costs associated with distribution?

What are the delivery terms?

How will the distribution methods affect production time frames or delivery? (How long will it take to get your product or service to your customer?)

If your business involves selling a product, you should also include information about inventory levels and packaging in this part of your marketing plan. For instance:

How are your products to be packaged for shipping and for display?

Does the packaging meet all regulatory requirements (such as labelling)?

Is the packaging appropriately coded, priced, and complementary to the product?

What minimum inventory levels must be maintained to ensure that there is no loss of sales due to problems such as late shipments and back orders?

2) Outline the transaction process between your business and your customers.

What system will be used for processing orders, shipping, and billing?

What methods of payment will customers be able to use?

What credit terms will customers be offered? If you will offer discounts for early payment or impose penalties for late payment, they should be mentioned in this part of your marketing plan.

What is your return policy?

What warranties will the customer be offered? Describe these or any other service guarantees.

What after-sale support will you offer customers and what will you charge (if anything) for this support?

Is there a system for customer feedback so customer satisfaction (or the lack of it) can be tracked and addressed?

Business Plan

Writing a business plan should be thought of as creating a blueprint for success for your business. An effective business plan tells a great story, weaving an exciting plot that captivates the reader. You want 50 pages of brilliant strategies and dazzling statistics.

This gives a guide for your management team to follow and effectively communicates the company direction to your staff. The business plan provides a considered and logical framework within which a company can develop and pursue its strategies over the next 3-5 years.

If you are trying to obtain financing for a business startup or growing your existing business, it is even more important to have a professionally written plan. This is a very important document that often serves as the company's first introduction to investors. We can act as your business startup consultant and help you thru the process.

The document should be 50 pages or less. It needs to be written in a concise and focused manner. Appropriate color graphics and an attractive cover always set a positive tone. Usually, less is more. Utilize charts, graphs, tables, and pictures to convey information.

Developing a Marketing Plan



The market
The first step in any marketing plan should be evaluating the entire potential market for each product category.
Ask

* How large is the potential market?
* How many people or businesses are currently using the product of any firm competing in this category?
* How many prospects have potential use for the product?
* Is the market growing, flattening, or shrinking?

Generally, a growing market is more desirable. Not only is there great sales potential, but it is usually easier to enter and build sales in a growing marketplace than it is to supplant competition in flattening or shrinking marketplaces.

For a very small firms, however, a large market can be a double-edged sword. On the positive side, of course, there is the potential for huge sales. Negatively, though, larger firms with established access to marketing channels and better financing may be tempted to enter such an attractive marketplace. Firms already involved in the particular industry may devote considerable resources to defending or increasing their current market share.

Market segmentation
Almost all markets have some major and distinctive segments. Even if a market isn’t currently segmented, it probably carries that potential. And, in the case of large national markets, it would be almost impossible for a small firm to be competitive unless the market were segmented.

Segmentation can come about in many ways. Often several types of segmentation are evident. Almost all markets can be segmented by price and quality points. So price and quality issues may not form the most clear and precise definition of segmentation within a marketplace. Reasons for strong segmentation are most often found through an examination of product use and the benefits consumers derive from product use.

For example, the personal automotive car market may be thought of as being divided into station wagons, sedans, pickup trucks, mini-vans, and sports cars. Each of these segmented categories may be further divided by price and quality. With the luxury sedan segment, for instance, a change in the pricing or quality of pickup trucks would have no competitive impact because the potential consumer for a luxury sedan isn’t weighing a decision between purchasing a sedan or a pickup. However, if mid-price sedans are dramatically upgraded in quality, they may become competition for the luxury sedan market. This happened in the luxury car market in the early 1990s. Offerings from Infiniti and Lexus caught the attention of consumers who had previously only considered the more expensive cars manufactured by Mercedes, BMW, and Jaguar.

Consumer analysis
You need to closely evaluate typical consumers in the market segments you are targeting. There are countless possible behavior patterns to consider. Try to focus on the patterns that are most likely to determine the viability of your product in the marketplace. Ask

* What type of product features most appeal to these consumers?
* How are choices made between competing products?
* How much disposable income do the target consumers have to spend on this product?
* How do these consumers reach decisions to purchase a particular product?
* Are these consumers typically presold on a brand before they visit a store, or are they impulse buyers?
* Which promotional vehicles are most often viewed by the consumer?
* How are the consumers geographically situated?
* What activities do these consumers most like to engage in during their leisure time?

Product features and benefits
It is very important to make a clear distinction between the features of competing products and benefits to consumers of those features. Pay close attention to how strong the consumer benefit is from a particular feature.

A careful evaluation of the intended product benefits will help you and others ascertain the correctness of the product positioning. You should be able to determine whether or not individual features are worth the cost to manufacture and provide a foundation for building promotional and advertising programs.

Sales
Just because you have an existing sales force or an established method of selling products, do not assume current sales channels are appropriate for a new product.

For example, the positioning of your product within its market segment may affect how the product should be sold. Let’s say you decided to position a new line of modular office systems as a premium product, complete with design consultation, targeted primarily to larger corporations. A highly trained, experienced, and knowledgeable sales staff, eager to visit customers’ offices for face-to-face presentations, would be crucial. On the other hand, if your strategy was to sell economy office partitions to very small businesses at a low mark-up, then you could not afford an outside sales staff. While your inside sales group should be friendly and helpful, there would be little benefit in hiring higher-paid, design-oriented sales personnel.

If your positioning plan for a new product suggests the need for a new means of selling, you may want to reconsider the positioning plan. Ask yourself if you can afford the extra cost and energy required to sell a premium or specialized product.

Advertising and promotions
Your product positioning statement, along with an analysis of its strongest competitive features and consumer benefits, are basic starting points in developing advertising and other promotional plans.

For example, if you are starting the only all-business radio station in town, you may simply turn your basic positioning statement into your main advertising message: “WBUS: the only all-business radio station in town!” If your consumer analysis reveals that your targeted listeners are often driving in their cars, the same simple message might work well on outdoor billboard advertising. If your consumer analysis indicated that your intended audience commutes to work by train, subway, or bus, a transit ad campaign might be an appropriate way to impart your message effectively.

Alternately, you may learn that business people really like the current stations they tune into to receive news. In this case you may need to emphasize more specific features inherent in your broadcasting. You might want to play up the frequency of stock reports, investment advice, or business interviews that are a part of your format. To relay detailed information, it may be more appropriate to place print ads in the business section of the local newspaper or regional editions of national business publications.

Integrated Marketing Plans

A Strategic Marketing Outline: Integrated Marketing Plans

An integrated marketing plan brings together the components of a traditional, print based, marketing plan with the digital elements of an internet marketing strategy. This approach is effective because the components reinforce the marketing message in the media context that your customers choose to interact within.

Use this outline as a template to develop a plan for your business. If you take the time to develop & organize your plan according to the headings below you will be on your way toward an effective marketing & advertising approach.
A Strategic Marketing Plan Includes 6 Components

• Marketing Research and Analysis
• Customer Retention
• Public Relations
• Strategic Marketing
• Database Marketing
• Direct Marketing

Think about theses as you fill in the integrated marketing outline below:
I. SWOT Analysis

1. Identify your product/business potential

A. Strengths

B. Weaknesses

C. Opportunities

D. Threats
II. Market Research / Market Overview

1. Determine supply and demand

A. Identify main competitors

B. Establish value proposition = clear, distinct and non-arguable

2. Identify distribution options

A. Establish distribution channels
III. Internet Marketing

1. Perform web site marketability analysis

A. Web Site Optimization

1. Align site with keyword and key phrase demand by developing a list of the top relevant keywords and key phrases based on their competitiveness on the internet

a. Recommend changes to site architecture

b. Recommend content changes

B. Search Engine Marketing

1. Identify search engine presence and position(s) if any

2. Submit site to the top search engines and directories

3. Recommend changes to increase search engine profiles

C. Pay Per Click Advertising

1. Develop bidding strategy for relevant keywords, key phrases and
establish monthly budget

2. Execute keyword and key phrase bidding campaign
IV. Media Marketing Strategy

1. Integrate market knowledge gained from the market research and
internet marketing stages into online and offline media campaigns

A. Develop online public relations campaign

1. Establish online press strategy

2. Identify relevant online press outlets

3. Develop press release for online distribution

4. Execute online press campaign

B. Develop off line public relations campaign

1. Establish off line press strategy

2. Identify relevant off line press outlets

a. Newspapers

b. Magazines

c. Radio / Television

3. Develop press release for off line distribution

4. Set up a schedule & execute off line press campaign

How to Create a Marketing Plan

How to Create a Marketing Plan

Firms that are successful in marketing invariably start with a marketing plan. Large companies have plans with hundreds of pages; small companies can get by with a half-dozen sheets. Put your marketing plan in a three-ring binder. Refer to it at least quarterly, but better yet monthly. Leave a tab for putting in monthly reports on sales/manufacturing; this will allow you to track performance as you follow the plan.

The plan should cover one year. For small companies, this is often the best way to think about marketing. Things change, people leave, markets evolve, customers come and go. Later on we suggest creating a section of your plan that addresses the medium-term future--two to four years down the road. But the bulk of your plan should focus on the coming year.

You should allow yourself a couple of months to write the plan, even if it's only a few pages long. Developing the plan is the "heavy lifting" of marketing. While executing the plan has its challenges, deciding what to do and how to do it is marketing's greatest challenge. Most marketing plans kick off with the first of the year or with the opening of your fiscal year if it's different.
Who should see your plan? All the players in the company. Firms typically keep their marketing plans very, very private for one of two very different reasons: Either they're too skimpy and management would be embarrassed to have them see the light of day, or they're solid and packed with information . . . which would make them extremely valuable to the competition.

You can't do a marketing plan without getting many people involved. No matter what your size, get feedback from all parts of your company: finance, manufacturing, personnel, supply and so on--in addition to marketing itself. This is especially important because it will take all aspects of your company to make your marketing plan work. Your key people can provide realistic input on what's achievable and how your goals can be reached, and they can share any insights they have on any potential, as-yet-unrealized marketing opportunities, adding another dimension to your plan. If you're essentially a one-person management operation, you'll have to wear all your hats at one time--but at least the meetings will be short!

Marketing Plan

The Marketing Plan is the step by step implementation of your Marketing Strategy. The Marketing Plan consists of the specific actions your business will take to achieve the objectives of your Marketing Strategy.

Every business, small or large, will be more successful with a business plan. And the key component of a business plan is the marketing plan. Unfortunately, the majority of new businesses do not have a well thought through and formalised marketing plan. This is evident in the number of small business failures in most western economies.
A marketing plan summarizes the:

Who, What, Where, When, and How Much questions of company marketing and sales activities for the planning year:

1. Who are our target buyers?
2. What is unique about our product or service? (Positioning in the market)
3. What is the Marketing Budget?
4. Where will we spend the marketing budget to reach the target buyers?
5. When will marketing spending occur?
6. How much in the way of sales, spending, and profits will we achieve?